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Coordinator, Creative Operations

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Marketing
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180828 Requisition #
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About Herbalife Nutrition

 

Herbalife Nutrition is a global nutrition company whose purpose is to make the world healthier and happier.  We have been on a mission for nutrition - changing people's lives with great nutrition products & programs - since 1980. Together with our Herbalife Nutrition independent distributors, we are committed to providing solutions to the worldwide problems of poor nutrition and obesity, an aging population, skyrocketing public healthcare costs and a rise in entrepreneurs of all ages.  Herbalife Nutrition offers high-quality, science-backed products, most of which are produced in Company-operated facilities, one-on-one coaching with an Herbalife Nutrition independent distributor, and a supportive community approach that inspires customers to embrace a healthier, more active lifestyle.

 

Herbalife Nutrition’s targeted nutrition, weight-management, energy and fitness and personal care products are available exclusively to and through dedicated distributors in more than 90 countries.  

Through our corporate social responsibility efforts, Herbalife Nutrition supports the Herbalife Family Foundation (HFF) and its Casa Herbalife programs to help bring good nutrition to children in need. Herbalife Nutrition is also proud to sponsor more than 190 world-class athletes, teams and events around the globe, including Cristiano Ronaldo, the LA Galaxy, and numerous Olympic teams.

Herbalife has over 8,000 employees worldwide, and our shares are traded on the New York Stock Exchange (NYSE: HLF) with net sales of approximately $4.4 billion in 2017. To learn more, visit Herbalife.com or IAmHerbalife.com.

 

POSITION SUMMARY STATEMENT:

 

The Creative Operations Coordinator is responsible for supporting creative logistics and administrative operation for the North America Creative team. The position will work under the supervision of the Creative team managers and partner closely with the video production staff, photographers, designers, as well as project managers to coordinate photo and video shoots, including vendor contracting, talent casting, location scouting, prop/wardrobe sourcing, obtaining permits as needed, catering and vendor invoice processing. This position will also be the production assistant onsite for photo and video shoots, helping the leads to manage the shoot schedule, coordinate equipment and support miscellaneous requests. Additionally, this position will track quarterly vendor estimates and payments and provide monthly updates to the Director of Creative & Content Strategy for budget forecasting. This position may also coordinate updates to the Editorial Calendar, as well staff travel, trainings and activities. The ideal candidate must be highly organized, detail-oriented, collaborative, and thrive in a fast-paced creative environment. Some travel may be required.

 

DETAILED RESPONSIBILITIES/DUTIES: 

 

  • Participate in creative brainstorm sessions to support marketing campaigns and initiatives
  • Partner with creative leads to understand how to carry out the creative vision
  • Work closely with the design and video team leads to define logistics for photo/video shoots
  • Source/return rental equipment, props and wardrobe, and coordinate crew transportation as needed
  • Coordinate talent castings and site inspections
  • Coordinate vendor estimates, contracts, invoice payments, and budget tracking
  • Manages our stock photography/video accounts, creates/maintains a list of all our preferred vendors, as well as maintain a log of all the equipment.
  • Assist with setting up and breakdown of lightning and photo/video equipment, and ensuring all equipment is logged and accounted for at the conclusion of photo shoots
  • Support onsite logistics for photo/video shoots, including scheduling, catering, crew requests, etc
  • Travel to events and work closely with the creative leads to support video/photo needs
  • Understand the Herbalife Brand Guidelines, and ensure background elements in photo/video shoots and talent wardrobe meet requirements as well as creative brief specifications
  • Maintain clear communication with project managers and creative leads to ensure all projects are on track to meet deadlines
  • Provide creative leads with project and resource capacity reports from project management system
  • Coordinate team activities, training and travel as needed

REQUIRED QUALIFICATIONS:


Skills:

  • Ability to work in a fast-paced, large-scale creative environment under tight deadlines
  • Strong project management and analytical skills
  • Excellent verbal and written communication skills
  • Ability to multi-task and balance priorities
  • Strong creative problem-solving skills
  • Ability to adapt quickly, identify areas of opportunity and solutions
  • Proficient in Microsoft Office suite

Experience:

  • 2-3 years’ experience as a creative coordinator, production assistant or similar role with in-house creative teams, advertising agency and/or design firm. Experience should include working with photography and video production teams.

Education:

 

  • BS/BA in Design, Fine Arts, Film, Marketing or related field, or equivalent professional experience

PREFERRED QUALIFICATIONS:

 

  • Familiar with Adobe Creative Suite and ability to support light video editing or graphic design
  • Experience working with video/photography equipment
  • Experience working with WorkFront or similar project management system
  • Bilingual English & Spanish

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