🌎
This job posting isn't available in all website languages

Sr. Administrative Assistant (Sports Performance)

📅
181016 Requisition #
Share this Job

About Herbalife Nutrition

 

Herbalife Nutrition is a global nutrition company whose purpose is to make the world healthier and happier.  We have been on a mission for nutrition - changing people's lives with great nutrition products & programs - since 1980. Together with our Herbalife Nutrition independent distributors, we are committed to providing solutions to the worldwide problems of poor nutrition and obesity, an aging population, skyrocketing public healthcare costs and a rise in entrepreneurs of all ages.  Herbalife Nutrition offers high-quality, science-backed products, most of which are produced in Company-operated facilities, one-on-one coaching with an Herbalife Nutrition independent distributor, and a supportive community approach that inspires customers to embrace a healthier, more active lifestyle.

 

Herbalife Nutrition’s targeted nutrition, weight-management, energy and fitness and personal care products are available exclusively to and through dedicated distributors in more than 90 countries.  

Through our corporate social responsibility efforts, Herbalife Nutrition supports the Herbalife Nutrition Foundation (HNF) and its Casa Herbalife programs to help bring good nutrition to children in need. Herbalife Nutrition is also proud to sponsor more than 190 world-class athletes, teams and events around the globe, including Cristiano Ronaldo, the LA Galaxy, and numerous Olympic teams.

Herbalife has over 8,000 employees worldwide, and our shares are traded on the New York Stock Exchange (NYSE: HLF) with net sales of approximately $4.4 billion in 2017. To learn more, visit Herbalife.com or IAmHerbalife.com.


POSITION SUMMARY STATEMENT:

 

This position will be responsible for providing high-level administrative support to the Vice President of Sports and Fitness and the Senior Director of Global Consumer Safety. This position has significant interaction with the senior management team. Duties will include typing memos, faxing, copying, answering phones, filing, scheduling appointments, making travel arrangements, special projects and analytical support. The Sr. Administrative Assistant will also provide support to individual department staff as needed. This position may require overtime/occasional flexible hours.

 

DETAILED RESPONSIBILITIES/DUTIES: 

  • Maintain accurate and easy-to-find files on a daily basis.
  • Distribute in-coming mail and faxes to department as needed. Treat all in-coming mail marked as confidential with importance and direct to addressee immediately.
  • Complete routine and special analytical assignments under the direction of department management.
  • Maintain daily calendar for the department, which includes scheduling meetings and making arrangements for appointments. Provide notification of appointments, changes to calendar and any necessary reminders.
  • Prepare all correspondence accurately with a professional/polished appearance. Proofread all materials prior to submission for approval and distribution.
  • Make travel arrangements on an as needed basis no later than 7 days prior to date of travel (under normal circumstances).
  • Prepare expense reports on an as needed basis. Compile receipts, enter into expense report, proofread, and submit to the supervisor prior to obtaining appropriate signatures and submitting to accounts payable.
  • Prepare/code invoicing for Accounts Payable on an as needed basis.
  • Prepare and submit P&E orders for directors and above.
  • Support and help maintain department budget
  • Serve as a liaison between other departments, various corporate staff as well as any vendors in a courteous, cooperative and professional manner.

REQUIRED QUALIFICATIONS:

 

Skills:

  • Strong organizational, communication and customer service skills
  • Ability to organize workload for effective implementation
  • Ability to handle stress effectively and shift priorities as needed to meet deadlines
  • Strong sense of urgency and ability to effectively multitask competing demands
  • Proficiency in Microsoft Word, Excel, and Outlook; knowledge of Visio, and Oracle
  • Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook; Mac/PC; knowledge of Visio and Oracle.

Experience:

  • 5 years’ demonstrated experience as an Administrative Assistant in a large-company environment.
  • 2 years’ prior experience supporting a VP level executive or above

Education:

  • High School diploma or GED Equivalent

PREFERRED QUALIFICATIONS:

  • 7 years’ experience as an Administrative Assistant
  • Bachelor’s degree
  • Bi-lingual

Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions